Cloud Storage – Using OneDrive

Many of the features in Office are developed toward saving and sharing files online. OneDrive (formerly known as SkyDrive) is Microsoft’s online storage space that you can use to save, edit and share your documents and other files. You can access One Drive from your computer, smartphone or any of the devices you use. To start with One Drive, all you need to do is set up a free Microsoft account, if you don’t already have one. Once you have a Microsoft account, you will be able to sign in to Office. Just click “Sign in” in the upper-right corner of the word window.

Benefits of using One Drive

Once you are signed in to your Microsoft account, here are few of the things you can do with One Drive:

Access your files anywhere

When you save your files to One Drive, you will be able to access them from any computer, tablet or smartphone that has an internet connection. You can also create new documents from One Drive.

Backup your files

When you save files in one drive, you give them an extra layer of protection. When something happens to your computer, One Drive will keep your files safe and accessible.

Share files

It’s easy to share your One Drive files with friends and co-workers. You can choose whether they can edit or simply read files. This option is great for collaboration because multiple people can edit a document at the same time (also known as co-authoring).

Saving and opening files

When you are signed in to your Microsoft Account, One Drive will appear as an option whenever you save or open a file. You still have the option of saving file to your computer. However, saving files to your One Drive allows you to access them from any other computer, and it allows you to share files with friends and coworkers. So, when you click “save as”, you can select either One Drive or This PC as the save location.

OneDrive and SharePoint

OneDrive was significantly updated in 2017 and now shares the same file synching app. as SharePoint. Whilst OneDrive itself is a fairly straight forward file storage system, SharePoint is a full featured document sharing and collaboration platform. SharePoint forms the core of the Office 365 subscription service and offers secure file storage and sharing for both small and large organisations. Office 365 subscription plans start at just £5.99 / month and give you access to the Microsoft Office suite of apps as well as generous document storage.

Microsoft Office 365 Training

There are plenty of training providers around if you want to learn and get the best from OneDrive and Office 365. Lynda.com offer a good range of online tutorials if you want to teach yourself. If you live in the UK there are many providers who run classroom based courses. Paul Brown Training deliver Office 365 training in London and most of the major Cities across the UK. Such training doesn’t come cheap though and expect to pay in the order of £300 for a 1 day course. Microsoft Office skills are highly valued by employers though and it might be worth asking if yours is willing to pay for the course!